Administration Officer (12 Months Contract) Jobs at Phaki Personnel Management Services in Pretoria, Gauteng

Phaki Personnel Management Services company opens jobs for Administration Officer (12 Months Contract) positions in the Gauteng region. The type of work we provide is Contract.

The criteria for the employees we need are having Administrative skills with Entry level experience, as well as employees who are honest, disciplined and responsible.

The Headhunters company itself is engaged in Human Resources Services, of course if you are interested in applying for this company, you can register immediately.

Job Information

Job Description

Job Purpose

• To render administrative support within the Deputy Director-General.

Minimum Requirements

• National diploma NQF 6 in Public Administration / Office Management and Technology/ Business Management

Responsibilities
Financial administration and coordination DDGs office

• Monitor monthly expenditure patterns and trends to budget projections.
• Reconcile expenditure projection with the actual spending.
• Coordinate financial planning processes.
• Complete relevant documentation for transfer of funds.
• Process payment for procurement of goods and service.

Administration support

• Administer documents and check for compliance in line with the required organisation standard (formatting etc.) or government prescripts.
• Monitor outgoing and incoming documentations and monitor compliance as outlined by various units.
• Draft routine letters, memos, reports, submissions etc.
• Provide secretariat services in the meetings when required.
• Diary management
• Conduct logistical arrangements i.e. travel arrangements, booking of venues, caterings etc.
• Coordinate and consolidate monthly, quarterly, annual plans and reports within the DDG.

Project administration

• Provide assistance in developing project plans and capture progress in the projects’ cycle.
• Track progress on programme issue log and risk log with relevant project team members internally or externally and issue reminders and follow up actions.
• Compile updated progress feedback letters based on the project’s schedules and progress meetings.
• Identify and compiled possible project risks and compile reports for management action.
• File and maintain updated records of projects e.g. financial expenditure, reports, memos, letters, contract status schedule.
• Receive and check documents and letters compiled by the stakeholders, implementing units and ensure that they are processed accordingly.

Documents and records keeping

• Keep records and ensure that they are easily accessible within the DDGs office.
• Maintain filing system manual and electronic within DDG.

Benefit

• gain experience
• taught first
• Get bonus if overtime